Features of Cloud-Based Access Control

Cloud access control has a number of features that make it very convenient. Thanks to the technology, the following processes are managed remotely:

  • Verification of the system operation
  • Adding new users to the access contol groups
  • Revoking rights to access certain facilities
  • Lockdown feature for emergencies
  • Offline unlock capabilities
  • Changing users’ rights instantly and remotely
  • Access point reprogramming
  • Heatmap of entry events
  • Exportable access logs for admins

Wireless capabilities provide an increased level of flexibility and scalability and the security of multiple offices can be put under one umbrella; information received from each and every office is saved in one single place.

When making use of cloud access control you can monitor live-stream videos from any device and at any time during the day. Thus, your security needs can be addressed in real time and you don’t have to hire an in-house security specialist. Your access control provider will take care of any security-related issues.

Cloud-Based Security vs. Traditional

When we think of the legacy access control, it has the following drawbacks compared to a cloud-based physical access control system:

  • Higher upfront costs (purchase of local servers and other hardware)
  • Proprietary legacy systems make it hard to change a security vendor
  • Centralized controllers are usually limited to a certain number of doors (for instance, 8 or 16)
  • They require the presence of an on-site specialist who can react to an issue if it arises

By having a cloud-based physical access control system you turn your capital expenses into operational ones. There are no high costs associated with the purchase of servers and wiring that will connect all the components of access control—this allows for increased scalability and flexibility. The number of doors/users you can add to the system are not limited, which is the case with legacy systems.

Last but not least, IP access control can be seamlessly integrated with building management systems, video surveillance and fire alarms—unlike traditional access control where a physical interface is required for communication.

With the Cloud:

You don’t need a local server! All your data is hosted on a secure remote server, which eliminates maintenance and training costs.

Free, over-the-air security and feature updates.

Free tech assistance from a dedicated in-house support team.

Without the Cloud:

Expensive hidden costs, like hourly maintenance or extra fees for software updates and training

It’s more complicated (and costly) to manage your system remotely.

Older systems are often too complex to easily delegate to other team members.

Why Move Your Access Control To The Cloud?

In the past companies ran their access control system on a physical computer in their buildings, but cloud systems allow companies now to manage and control their doors through the internet. When you update your payroll (Namely, Justworks, Gusto etc.), you’re using cloud computing. Checking your company bank balance on your phone? You are in the cloud again. Chances are you rely more and more on cloud computing to solve challenges faced by a growing company – firing off emails, overseeing accounting and a bunch of other apps that help you manage your workload.

So why should you also move your door access control system to the cloud? It’s because it increases efficiency and security of your company which makes you ultimately more competitive. Check out the ten reasons below:

1. Flexibility

Cloud-based access control is ideal for growing businesses with fluctuating workforces (e.g. freelances, interns, contractors etc.). Centrally managing and monitoring access rights across office locations provides the agility for a growing business and the real advantage over competitors.

2. Compliance

You need to submit the access log of your offices on a monthly basis? With cloud-based access control you simply log into the web portal and download the relevant data. No more transferring data from on-premise systems.

3. Automatic software updates

The beauty of cloud access control systems is that the servers are off-premise, out of sight and out of your way. Suppliers manage the servers and release regular software updates – including new features and security updates – so you don’t have to waste time maintaining the different systems across your locations. That way you can focus on the things that matter and help grow your business.

4. Capital-expenditure Free

Cloud access control systems cut out the high cost of hardware and let you simply pay as you go. The subscription-based model optimizes your cash flow. The ease of setup and the management of the system saves you also considerable internal resources.

5. Increased collaboration

Your team can access and edit access rights anytime from anywhere with a cloud-based access control. This allows more efficient work flows without losing control. The different admin roles and the visibility let you empower your team mates without losing any control.

6. Work from anywhere

With cloud access control you can manage and monitor access to your offices from anywhere as long as you have an internet connection. That way your office is never at risk of being accessed by retired employees or contractors.

7. Synchronized data

The more employees collaborate with external partners and freelancers the greater the need to have a watertight access control system in place. Before cloud systems workers had to receive and eventually hand back access cards. Sooner or later you end up with a chaos where people still have access to your offices but are no longer affiliated with your company. This is a huge risk for your business and your employees.

When introducing a cloud access management system, all access rights are stored centrally and can be seen with a few mouse clicks. You can easily update the system with the latest list of people who should have access to the offices and even set expiration dates of keys to be compliant.

8. Security

Greater than the loss of expensive equipment is the loss of sensitive data which puts your company at risk. Updating the access control system from anywhere gives you the agility to update or delete access rights immediately. Furthermore you can synchronize floor access rights with your HR database.

9. Competitiveness

Cloud access control systems are real time and allow you to act faster than on-premise systems. Moving to the cloud with your access control gives you access to enterprise-class technology for all your locations. Remain lean and nimble while having an access control system of the big boys.

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